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Allocation/Collecting IT Resources |
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Wednesday, 15 July 2009 14:34 |
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Page 3 of 3
Procedures for Collecting IT Resources from Resigned Staff
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1. Confirmation of Resignation
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- HRO (Human Resources Office) will inform ITSC (Information Technology Services Centre) via email upon the staff resignation is confirmed.
- The email message must include staff name, designation, division/unit, last day of service date.
- ITSC will prepare an IT resources clearing list for the staff and inform them via email when the list is ready for collection.
- ITSC requires at least 5 working days to prepare the clearing list and collect the listed items.
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2. Clearing of IT Resources
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- It is user responsibility to return all the IT resources listed in the clearing list to ITSC office before the last day of service.
- ITSC reserved the right to demand user to compensate the damaged or lost equipment.
- The user is responsible for backing up their data or information from the distributed system and storage space before last day of service.
- HRO will in-charge of terminating the user's MIS account and update the campus contact list.
- ITSC will in-charge of terminating user account for email, VPN, FTP, webspace, iSapce, online storage, telephone service etc that listed in the clearing list.
- ITSC will collect back the distributed PC and telephone from the user office on the last day of service.
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3. Signing of Termination Check out Form
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- ITSC will not sign the termination check out form if the items in the clearing list are not fully returned.
- Once the check out form is signed, user email account will be terminated immediately.
- Extension of email account after resignation needs to be approved by HRO.
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Last Updated on Wednesday, 15 July 2009 15:02 |
Regulations & Procedures 
